- Has held a position beyond the group level in Al-Anon service and on the Unity phone bridge.
- Regular participation in this individual phone bridge meetings (1year).
- Regular participation in this monthly group conscience meetings (6 months).
Duties
1. Follows agenda for the All Forum Meeting.
2. Maintain order and fairness in spirit of the traditions.
3. Group Conscience Chair votes to break tie.
4. New All Forum Chair is voted in three months before the current position ends.
5. Previous All Forum Chair mentors new Chair for the first three months of service.
6. All Forum Chair receives new agenda items before the meeting and sends it to Web Coordinator to post on the website.
7.All Forum Chair, Web Coordinator and Minute Taker communicate between with each other about the new agenda items.
[7. Minute Recorder (One to three years)]
Duties
1. Records minutes of All Forum meeting
2. Counts votes, passed and failed motions.
3. Volunteers for other committees if they so choose to if they want.
4.Communicates with All Forum Chair on new agenda items.
5. Send minutes to Web Coordinator/Information Distributor for publication. (In the spirit of anonymity that no names be included in the written publication of the minutes)
6. New Minute Taker is voted in three months before the current position ends.
7.Previous Minute Taker mentors new Minute Taker for the first three months of service.
[8. Treasurer (suggested three years )]
email: phonemeetingscontributions@yahoo.com
Duties
1 . Pays expenses related to the phone bridge;
a. Webhosting for and miscellaneous expenses.
2 . Makes a Treasurers Report at the available on the Contribution Page of phone meetings.org.
3 . Maintains a prudent reserve;
b. Equal to future yearly webhosting, domain name, for miscellaneous expenses.
4. Donates to WSO any contributions, including quarterly appeals, over the prudent reserve.
5. Submits the IRS 990 and 503(c) non-profit tax exempt form.
6 . Monitors the Electronic Service of incoming contributions, outgoing expenditures and donations to WSO.
7. Maintains PayPal Account for Electronic Service function and for those who chose to donate by mail.
[9. Web Coordinator Duties] (suggested three years) 
email: phonemeetingsweb@yahoo.com
Maintains the website
Checks email weekly update website as needed.
Update formats monthly usually after each autonomous business meeting or as needed.
Primary email
[10 . Information distributor/secondary email] (suggested one year to three years) (defined)
Requirements
1. Have knowledge of the computer.
2. Has held a position above the group level on the phone bridge and preferably in public outreach.
3.Well versed on Al-Anon tradition regarding public information on the internet.
4. Knows and understands Tradition Eleven’s public relations policy.
5. Understands and agrees to respects and protect the anonymity and confidentially of individual members.
Duties
1 . Sends out announcements for bridge members that sign up for email contact
a. Marathons
b. Workshops
c. Summary of Group of Conscience Meeting minutes
d. Other
3 . Forwards emails that are website related or technical questions to the Web Coordinator at phonemeetingsweb@yahoo.com
4 . Notifies Web Coordinator of information received in the email that is group conscience approved to post onto the website.
[11. Monitor Coordinator (Level 2 and 3) for the whole system ] (suggested three years)
email: phonemonitorteam@yahoo.com
a) Oversees secondary monitors and is the only one to release dashboards logins and leader codes.
b) Main contact to conference company.
c) Arranges schedules for secondary dashboards and non dashboard monitors (leader code only).
[11a. Secondary Monitors adhere to dashboard responsibilities in a responsible manner.
b) Utilizes Protocol for intruder.
c) Clears the line as requested by the chair.
d) Maintains integrity in not muting members during their shares unless asked to by the chair.
e) Leader codes and dashboard logins are released only by the Monitor Coordinator
(Under Committee discussion)
[12 . Guidelines for content placed on website]
12. a Purpose of website.
To have access for information as stated below;
1. Meeting Schedule
2. Meeting Formats
3. Service Positions and Duties
4. Technical Information
5. Posting information on events, announcement, workshops and committee meetings.
6. Marathon Meetings
7. Group Inventory Guidelines
8. Al-Anon Guideline Electronic Approved Information including WSO Requested Announcements
12. b What is allowed on the site?
1. Affiliated programs
Suggested that no other affiliated programs or websites be posted on this website except if World Service Office give permission to have a link to their website. (WSO website link can be a separate item at the Group Conscious meeting if permission if granted them)
2. Other phone bridges.
Other phone bridges are asked to show up to All Forum Meeting to requested to be put on their meetings on the phonemeetings.org website.
3. Other Al-Anon sites.
Any other Al-Anon phone bridge follow the guidelines of this phone bridge 712-432-8733, Unity access codes and please show up to the All Forum Meeting regarding being allowed to put their information on this website.
4. What stays at the top and what the goes on the bottom in order of Importance?
As stated in 12 a.
- 1. Meeting Schedule
- 2. Meeting Formats
- 3. Service Positions and Duties
- 4. Technical Information
- 5. Posting information on events, announcement, workshops and committee meetings.
- 6. Marathon Meetings
- 7. Group Inventory Guidelines
- 8. Al-Anon Guideline Electronic Approved Information and WSO Requested Announcements.
12 c. What can’t we put on the site? (For example can’t link to WSO or have any names of any members especially not last name and not even first names)
Anything that has not gone through the All Forum Meeting held on the 2nd Saturday of every month at 2:00pm EST on the 712-432-8733 access code Unity2#.
12 d. Who and when decides what is updated and added?
All Forum Meeting
[13. Guidelines for a meeting on website and hosting on Unity Bridge]
13 a . Meetings are schedules 2 hours apart Eastern time zone on even numbers on the Unity access codes.
13 b. To decision to have the Technical Information on the formats can be brought back to each individual group to decide whether to have it on the format or not and also can obtain this information on the website.
13 c. As a courtesy, all new meetings and basic format drafts ideas be brought to the All Forum Meeting to be voted on.
